West Bergholt Cricket Club - Club Constitution



CLUB CONSTITUTION (amended 20th October 2018)

1. NAME:

The club shall be named "WEST BERGHOLT CRICKET CLUB".



The object of the club is to provide facilities for, and promote participation of the whole community in the sport of Cricket.



The club colours shall be "Green & Gold".



The management of the club shall be vested in a “Management Committee” (MC) consisting of a Chairman, Secretary, Treasurer, Senior Cricket Representative, Junior Cricket Representative, Club Welfare Officer and one other elected member.  Seven days notice of a meeting shall be given to all members of the MC.  The MC shall meet on at least two occasions during the season and also as considered necessary by the Chairman.  MC decisions can only be made if four or more MC members are present.



The MC shall have the power to:

a) Manage all property owned by the club,

b) Appoint nominees to act on its behalf,

c) Control all day-to-day expenditure of the club.  Extraordinary/one off payments subject to a limit agreed at the AGM by the membership.

d) Co-opt members to the MC to fill vacancies which may occur or otherwise be required,

e) Appoint sub-committees for such purposes as may be considered necessary

f) Deal with any contingencies not provided for within the “Club Constitution”.  MC rulings shall be binding unless and until set aside by a “General Meeting”.



The “Annual General Meeting” (AGM) of the club shall be held in the Winter/Spring of each year to:

a) Receive the MC annual report and the financial accounts.

b) To elect the officers of the club for the ensuing year and

c) To transact any other necessary business.

At least 28 days notice shall be given to each member of the club for an AGM. 

Any resolutions for “General Meetings” must be submitted in writing to the Secretary at least 14 days before such meetings and all such resolutions shall include the name of the “Proposer” and “Seconder”.  This rule may be waived at the Chairman's discretion.  The agenda shall be circulated at least seven days prior to any “General Meeting”.

A “General Meeting” must be attended by at least one half of all Senior “paid up members”.  A simple majority shall decide all voting at “General Meetings” or MC meetings with the Chairman holding a casting vote.  The “Club Constitution” may be amended only with a TWO THIRDS majority.

An “Extraordinary General Meeting” (EGM) shall be called by the MC forthwith on receipt of a request signed by at least EIGHT members stating the objective for which the meeting is called.  A request for an EGM may be delivered to any member of the MC.  The MC may call an EGM at any time considered necessary.  An EGM should be held as soon as possible.  No other business shall be transacted at this meeting.



The AGM shall elect members for the offices of President, Trustee, Chairman, Secretary, Treasurer, Club Welfare Officer, Senior Cricket Representative, Junior Cricket Representative, one other elected member, Senior Team Captains, Fixtures Secretary and two auditors to serve as the MC, by a simple majority vote.  No one person may hold more than one position of committee office in a given year.  All officers and members of the MC retiring at the AGM shall be eligible for re-election, either as officers or MC members.

The duties of any elected club officer shall commence on the first day following the AGM or at such a date as shall be set at the AGM.

Elected Team Captains will nominate their preferred choices of Vice-Captains for the new season at the first meeting of the MC following the AGM.   However, it is the responsibility of the MC to appoint Vice Captains following appropriate discussion.

Any number of Vice-Presidents (VPs) may be elected at each “General Meeting”.  The MC may elect VPs throughout the year.  VPs shall not be entitled to vote. 



The Treasurer and the MC shall be responsible for the maintenance of proper accounts. These accounts shall be produced together with an audited balance sheet for the financial year to be considered by the membership at the AGM.

The financial year of the club shall run from 1st January to 31st December. The funds of the club shall be deposited in the name of the club at a local branch of an established bank.  The account shall be conducted by ANY TWO signatures from the Chairman, Secretary or Treasurer and shall not at any time be "overdrawn".

A Special Investment Account shall be conducted by two signatures; The club Trustee and the Treasurer.

The club shall not incur any debt or seek any loan without the prior authority of the members at a “General Meeting”.



All members shall be bound by the WBCC “Code of Conduct” as published annually in the club handbook and displayed on the pavilion notice board.

Membership shall be open to all irrespective of age, gender, disability, race, ethnic origin, creed, colour, social status or sexual orientation except where the MC rule that such membership is not in the best interests of the club. However, limitation of membership according to available facilities is allowable on a non-discriminatory basis.

The club may refuse membership or expel from membership only for good or sufficient cause, such as conduct or character likely to bring the club or sport into disrepute. Appeal against such a decision may be made to the club’s members and decided by a majority vote.

A prior right to membership shall be available to all previous season’s members.  Subscriptions are payable before the end of May or after two matches are played, whichever comes first. Any new player may play in two matches before a subscription becomes payable. 

Honorary non-playing membership may be granted to friends and supporters of the club and such honorary members shall be entitled to hold office if so elected at the AGM.



The annual subscription and match fees shall be set at the AGM, published and distributed to all prospective members.



A selection committee consisting of the Club Captain and other senior captains shall be responsible for selecting teams from “paid up members” notifying availability by the Monday prior to the match.

The MC may, at their discretion, bar a member from selection for failing to play in a match, after agreeing to selection, without good reason.



The MC shall arrange the preparation of the averages for batting and bowling for the season.  Such averages shall be distributed to all members at the AGM. Club trophies shall be awarded by the MC, after discussion with the Club Captains, for the most meritorious performances of the season.  The MC decision shall be final. Where trophies are awarded on the basis of the best average, a member will qualify for consideration for the batting/bowling trophy if they have batted/bowled in at least one quarter of the completed fixtures.  The averages shall include performances from completed innings even if the match is eventually abandoned.  



In accordance with current guidelines, at least two senior club members will supervise every 24 colt members at practice and matches. The status of colt members in the club is that of a non-voting member.



In the event of the Dissolution of the Club, any assets that remain will become the property of the Sports Governing Body (ECB) for use by them in community related sports.



To ensure a duty of care to all members of the club by adopting and implementing the ECB's 'Safe Hands - Welfare of Young People in Cricket' policy and any future versions. The elected Club Welfare Officer will freely raise welfare matters at MC meetings, as required.



The Club shall adopt and implement both the ECB’s One Game Strategy and the Club Inclusion and Diversity Policy and any future versions of these documents.



All complaints regarding the behaviour of members should be lodged in writing with the Secretary.

The committee shall appoint a Disciplinary sub-committee who will meet to hear complaints within 21 days of a complaint being lodged. Any member requested to attend a Disciplinary sub-committee shall be entitled to be accompanied by a friend or other representative and to call witnesses. The Committee (or its sub-committee) has the power to take appropriate disciplinary action, including the termination of membership.

The outcome of the disciplinary hearing shall be put in writing to the person who lodged the complaint and the member against whom the complaint was made within 14 days following the hearing.

There shall be a right of appeal to the Committee against either the finding or the sanction imposed or both, following disciplinary action being taken. The Committee shall appoint an Appeals Committee (a maximum of three) which shall not include members involved with the initial disciplinary hearing but may include non-members of the club. The Appeals Committee shall consider the appeal within 21 days of the Secretary receiving the appeal. The individual submitting the appeal shall be entitled to be accompanied by a friend or other representative and to call witnesses. The decision of the Appeals Committee shall be final and binding on all parties.



The Income and Property of the club shall be applied solely towards promoting the club’s objects as set forth in this Constitution and no portion thereof shall be paid or transferred, directly or indirectly, to the members of the club or third parties.